Privacy Policy for VerifyHub
Last updated: 07.07.2025
This Privacy Policy describes how your personal information is collected, used, and protected when you use the VerifyHub platform, a service operated by:
DQS Denetim ve Belgelendirme LTD ŞTİ
9 Mayıs Mahallesi, Sinan Ercan Cad. Paşa Korusu Sitesi No. 18 / B1 Blok,
34736 Kadıköy/İstanbul, Turkey
📧 Email: [email protected]
By accessing or using the platform, you agree to the practices described in this Policy.
1. Information We Collect
- User details: name, surname, email, phone number, job title, company name
- Sustainability data: energy use, waste, emissions, and other corporate metrics
- Usage data: IP address, browser type, device, access logs, time stamps
- Support requests, contact forms, and related communications
We do not collect sensitive personal data or children's data knowingly.
2. How We Collect Your Information
- Your employer or project owner (our Client) provides your contact information to create your account.
- A registration link is sent so you can set your password.
- You may submit sustainability data or access reports during your use of the platform.
3. Legal Basis for Processing
We process your data under the following legal bases (per GDPR Article 6 and KVKK Article 5):
- Fulfillment of a contract (platform access and use)
- Legitimate interest (system operation, analytics, fraud prevention)
- Compliance with legal obligations
- Explicit consent where applicable (e.g. optional communications)
4. How We Use Your Information
- Operate and maintain the VerifyHub platform
- Allow Clients and their suppliers to enter, verify, and view sustainability data
- Support users and resolve issues
- Improve service quality and monitor usage trends
- Fulfill legal and regulatory obligations
5. Data Retention
| Data Type | Retention Period |
|---|---|
| User account data | As long as the account is active |
| Sustainability data | Based on client contract |
| Support communications | Up to 1 year |
| Access logs | 12 months (unless legally extended) |
6. Data Sharing and Transfers
- Data is not sold or shared with unauthorized third parties.
- No advertising or tracking tools are used.
- All data is stored securely within the EEA or compliant jurisdictions.
- VerifyHub may share data only with authorized users from the same Client organization.
7. Data Security
- HTTPS encryption
- Access control and permission management
- Secure password handling and data backups
- Logging and intrusion detection systems
8. Your Rights
You have the right to:
- Access your data
- Request correction or deletion
- Object to or restrict processing
- Request data portability
- File a complaint with a supervisory authority
To exercise your rights, email us at [email protected]. We respond within 30 days.
9. Cookies
VerifyHub uses only essential cookies to maintain session security and platform functionality. See our Cookie Policy for more.
10. Updates to This Policy
We may update this policy. Changes will be posted on this page with the revision date.